It quickly becomes difficult to manage larger groups and Microsoft has many better options for midsize and large companies to handle management and security. This is a tip for individuals and businesses with, say, twenty or fewer employees. The files do not count against the space allotted to other employees accessing the shared folder. The owner of the shared folder has to have enough room in their OneDrive account for the shared files. You can purchase additional space if you need it but perhaps it’s easiest not to push that 1Tb limit. Most Office 365 business subscriptions include 1Tb of file space in OneDrive for Business. The box should be checked for Files On-Demand / Save space and download files as you use them.) (If you want to check that setting on your computer, right-click the OneDrive icon in the lower right and click Settings. The shared files will appear in File Explorer but they’re not being synced to your hard drive and they’re not taking up any disk space. The shared files will use the same setting. It only appears when you click on a specific shared folder.īy default, your OneDrive files are probably set to be stored online instead of your hard drive they’re only downloaded when you click on one to open it.
When you’re on the OneDrive for Business website and click on Shared to see all the shared folders, you won’t see the Sync button. I’ll give you the exact steps first, then mention a couple of Important Things To Know™ down below. Really? Well, fine, aren’t you Miss Smarty Pants. I don’t know when this feature was introduced in OneDrive for Business. For years I’ve been steering clients to Box and Dropbox Team Folders because OneDrive didn’t handle shared folders well. This cures one of the difficult pain points for a small business using OneDrive for Business. The subfolders and all the files can be browsed and searched but they don’t take any hard drive space. There’s no need to go to the OneDrive website. With a few clicks, the other employees can see “Company” in File Explorer. That allows a small business owner to set up a single shared folder named, say, “Company.” The folder is shared with other employees. Shared folders in OneDrive for Business can be displayed in File Explorer and browsed naturally, just like your own OneDrive files. I just learned about a OneDrive feature that might be a bit of a game-changer, especially for small businesses.
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